Hakuba Camp is open to everyone.
Before Applying
Please make sure to read the application guidelines below.
You can proceed to the application only after reviewing all the information.
To continue, click the “Agree to the Guidelines and Proceed to Application” button at the bottom of the page. This will take you to the Application Form.
【1】Date, Venue, Accommodation, Access
July 15, 2025 (Tuesday) -July 18 (Fri) 3 nights 4 days
On-Site Participation
Pre camp: Tuesday, July 15, 2025 1 night (Doors open at 3:00 pm on the 15th, check-in at 3:00 pm)
Main camp: Wednesday, July 16, 2025 -July 18 (Fri) 2 nights 3 days
(check -in on the 16th, scheduled to be dissolved at 11:00 am on the 18th)
(Meet on-site, disperse on-site)
* If you arrive after 4:00 pm, please let us know your expected arrival time in advance.
■ Accommodation / Conferences
Hakuba WORLD GOSPEL FESTIVAL 2025 U21 ・ Kids: Hotel Green Plaza Hakuba (12860-1 Chikuniotu Otarimura, Kita-Azumi-gun, Nagano Prefecture TEL 0261-82-2236 Nearest station: JR Oito Line Minami-Otari Station)
■ Hakuba World GOSPEL FESTIVAL 2025
Wing 21 (Hakuba Village Oaza Hokujo 2066, Kita -Azumura -gun, Nagano)
■ Main access to the hotel
・ Tokyo Antioch Church ⇔ Hotel Green Plaza Hakuba direct reserved bus
(7/15, return 7/18, Application is required, bus fee required)
・ JR Minami -Otari Station ⇔ Hotel Green Plaza Hakuba Hotel Passed Bus (Free / Complete Reservation System ・ Please apply directly to the hotel.)
Online Participation
If you are unable to join the camp at the hotel, you can participate online.
We will be streaming all gatherings live on the internet. (These archives will be available for viewing, except for some events such as various seminars.)
*Please note that camp gatherings will not be available for free streaming. Only those who have registered for the camp will be able to view them.
【2】Speakers / Contents / Schedule
Speakers
Conference: Pastor Paul Akimoto (TLEA Tokyo Antioch Church), etc.
Contents / Schedule (Summary)
Morning / Night conference (General, Junior High School St. worship service), CS (Children's Program), HAKUBA WORLD GOSPEL FESTIVAL 2025, Various seminars (orchestra seminars, music arrangement seminars, AI seminars, etc.)
** July 15 (Tue)**
Please note that check-in at the hotel is at 3:00 PM. If you'd like to use your room before 3:00 PM, please take advantage of our paid early check-in service.
| PM | Pre Camp, doors open from 3 pm Dinner (buffet) from 5 pm |
| Evg | Night conference at 7:30 pm |
** July 16 (Wed)**
| M | Early Morning Service from 6:30 am Breakfast (buffet) |
| AM | Free time 8:20～12:00 recreation (option) 9:15～ HAKUBA WORLD GOSPEL FESTIVAL 2025 U21・KIDS rehearsal (performers) |
| PM | 12:30～ HAKUBA WORLD GOSPEL FESTIVAL 2025 U21・KIDS（Venue: Hotel） Opening conference 4:00～5：00 pm Dinner (buffet) from 5 pm |
| Evg | Night conference at 7:30 pm After conference, seminars (option) |
** July 17 (Thu)**
| M | Early Morning Service from 6:30 am Breakfast (buffet) |
| AM | Free time Recreation (option) from 8:20 am HAKUBA WORLD GOSPEL FESTIVAL 2025, rehearsal (performers) from 9:00 am |
| PM | 12:30～ HAKUBA WORLD GOSPEL FESTIVAL 2025 （Venue: Wing 21） Dinner (buffet) from 5 pm |
| Evg | Night conference (Awards ceremony) at 7:30 pm After conference, seminars (option) |
** July 18 (Fri)**
| M | Early Morning Service from 6:30 am Breakfast (buffet) |
| AM | Closing conference from 8:40 am Dissolve around 11:00 am |
Please note that check-out at the hotel is at 10:00 AM. If you'd like to use your room after 10:00 AM, please take advantage of our paid late check-out service.
【3】Recreation and Various Seminars
Recreation
You are welcome to participate in the recreational activities at your leisure.
Fees will be paid individually (payable on the day).
July 16th (Wed) 8:20 AM – 12:00 PM
*If we don't get a certain number of people, the recreation may be cancelled.
Cortina Adventure Land (for elementary school students and above, with a minimum height of 110 cm), Happo-one (planned), Tsugaike (planned), Kurobe Dam (planned)
*Payment is required (gondola fare, entrance fee, etc.)
July 17th (Thu) 8:20 AM – 12:00 PM
*If we don't get a certain number of people, the recreation may be cancelled.
Cortina Adventure Land (for elementary school students and above, with a minimum height of 110 cm), Green Sports Forest (free shuttle service available)
*Payment is required. Actual costs to be paid individually.
After signing up for the camp, please pre-register using the application form on the recreation page of the Hakuba Camp website. (You can cancel them at a later date.)
Various Seminars
Evenings of July 16th (Wed) and 17th (Thu)
Orchestra Seminar, Vocal Training Seminar, AI Seminar, IT & SNS Seminar (Fee: 500 yen per session)
For details on the schedule, instructors, and application methods, please refer to the seminars page on the Hakuba Camp website.
【4】Regarding Our Gatherings
All on-site participants will also have access to the online streaming. (For example, those attending from the main camp can watch the pre camp sessions via streaming.)
There is no need to register separately for online access. However, any data or internet usage charges incurred while viewing the stream are the responsibility of the participant.
Free Wi-Fi is available at the hotel, but please note that the connection may be unstable depending on your location or the number of users.
CS (Children's Program), Parent -Child Room
At CS (Location: Cortina 3), activities are intended for elementary school children. For preschool children (ages 3 and up) who wish to participate in CS, a parent or guardian must accompany them.
Additionally, there is a room (Cortina 2) where preschool children and their parents can watch the services online via a monitor. For babies (ages 2 and under) and their parents, there is a parent-child room with a monitor (Hakuba).
There will be no CS during the early morning services. Preschool children can stay in the parent-child room (Hakuba) with their parents.
For elementary school children, please consult with the staff in charge of the middle and high school group.
【5】HAKUBA WORLD GOSPEL FESTIVAL 2025
During the camp, the HAKUBA WORLD GOSPEL FESTIVAL 2025 will be held. Admission is free. There will also be a live broadcast on the day of the event. Camp participants can watch the archive as well.
Please note that only elementary school students and older are allowed to watch from the seats inside the hall. Parents with babies and toddlers are welcome to watch together in the family room.
Wednesday, July 16 12: 30 -Venue: Hotel Green Plaza Hakuba
HAKUBA WORLD GOSPEL FESTIVAL 2025 U21・KIDS
July 17th (Thursday) 12:30
Venue: Wing 21 (Hakuba Village, Hakuba Village 2066, Kita -Azumi -gun, Oaza, Hokujo, Nagano)
HAKUBA WORLD GOSPEL FESTIVAL 2025
For those who come by JR or have no means of transportation to the venue, there is a free shuttle service provided by the hotel. (Registration for the shuttle with the organizing committee is required. Further information will be provided separately.)
Participants attending the camp by private car or chartered bus are requested to use their own transportation.
【6】Information on Online Participation
You can also participate online.
The conditions for online participation are as follows:
- You can watch all the services and the HAKUBA WORLD GOSPEL FESTIVAL live. In case of live streaming issues, these archives will be available. (These archives are available for two weeks after the camp.)
- You can take part in various seminars after night conference. As a general rule, you can participate only online.
Therefore you aren't able to take multiple seminars at the same time due to them being held in paralle.
There are some seminars that you can see on the archives by the instructors.
For details, please check the information about the seminars to be announced later.
What needs to be prepared: Your internet connected smartphone or computer, email address (required).
Fees: Participation fee (You need to pay seminar's fee. They will be held after night conference). Please note that you will be responsible for any internet connection fees.
Applications for "Online Participation – Join online –" close on Friday, July 11th.
【7】Costs
7.1. Application Fee (on-site or online in common)
Adult 5,000 yen
Junior and high school students 3,000 yen
Elementary students and children 2,000 yen
Children under two years old 1,000 yen
* All on-site participants take accident insurance.
The participation registration fee is separate from the accommodation fee. The registration fee will be used for accident insurance (for on-site participants only), venue and setup costs, equipment rental and transportation fees, communication costs, honorarium for speakers, and internet connection fees for online streaming.
Please note that the registration fee is non-refundable even in case of cancellation. However, you can transfer your registration to another person.
Additionally, if you cancel your on-site accommodation participation (except when transferring to another person), your participation registration fee will automatically be converted to an online participation registration fee.
7.2. Accommodation Fee and Meals (on-site participation only)
The accommodation fee will be paid to the hotel in full including room, meals and meeting place fees. All those who participate in the camp must apply for accommodation through the camp committee. Please refrain from participating in other accomodations.
When using one room for 1 to 3 people, a surcharge will be applied based on the number of occupants. The prices listed below include the surcharge. The accommodation fee for elementary school students is 70% of the adult rate, excluding the hot spring tax, and the fee for infants is 50% of the adult rate, excluding the hot spring tax.
Children aged 2 years and under stay free of charge. However, as they will be covered by insurance, it is necessary to register their participation. Since children aged 2 years and under stay free of charge, they are not counted towards the room occupancy. Even if you request a shared room for four or more people, if the number of participants does not reach the required minimum, a surcharge for three or fewer occupants may apply. Thank you for your understanding.
Participation from the pre camp: July 15-18, 3 nights and 4 days.
*Includes 3 dinners, 3 breakfasts, and 2 lunches (bento box).
| 4 and over / room | Adults and middle/high school students 35,000 yen Elementary school students 24,290 yen Ages 3 and above 17,350 yen |
| 3 people / room | Adults and middle/high school students 36,650 yen Elementary school students 25,445 yen Ages 3 and above 18,175 yen |
| 2 people / room | Adults and middle/high school students 38,300 yen Elementary school students 26,600 yen Ages 3 and above 19,000 yen |
| 1 person / room | Adults and middle/high school students 41,600 yen |
Participation from the main camp: from July 16th to 18th, 2 nights and 3 days.
*Includes 2 dinners, 2 breakfasts, and 1 lunch (bento box)
| 4 and over / room | Adults and middle/high school students 23,000 yen Elementary school students 15,960 yen Ages 3 and above 11,400 yen |
| 3 people / room | Adults and middle/high school students 24,100 yen Elementary school students 16,730 yen Ages 3 and above 11,950 yen |
| 2 people / room | Adults and middle/high school students 25,200 yen Elementary school students 17,500 yen Ages 3 and above 12,500 yen |
| 1 person / room | Adults and middle/high school students 27,400 yen |
Accommodation fees include the following meals. Children aged 2 and under, who stay for free, do not receive packed lunches.
- Only the meal plan mentioned above is available. There are no discounts for opting out of meals or any other similar options.
| Participation from the pre camp | Participation from the main camp | |
|---|---|---|
| 7/15(Tue) | Evening: Buffet | |
| 7/16(Wed) | Morning: Buffet Lunch: Packed meal Evening: Buffet |
Evening: Buffet |
| 7/17(Tur) | Morning: Buffet Lunch: Packed meal Evening: Buffet |
Morning: Buffet Lunch: Packed meal Evening: Buffet |
| 7/18(Fri) | Morning: Buffet | Morning: Buffet |
If you are planning to participate only in part of the camp or if your situation does not fall under the categories above, please contact the Hakuba Committee.
Please note that even for partial participation, meals will be provided according to the schedule mentioned above.
Also, please be aware that the hotel’s café “Lyrical” (light meals) will be closed during the camp period, from July 15 to 17.
【8】Room assignments, Early check-in, and Late check-out
Room Assignments
If you have any preferences regarding room arrangements—such as sharing a room with specific people or staying as a group—please indicate this in the application form when you register.
If you wish to make changes to your room assignment after registering, please contact us by Monday, July 7. We appreciate your understanding.
The standard room is a Japanese-Western style room for up to 5 people (2 single beds + 8 tatami mat space with 3 futons). There are also 7-person maisonette-style rooms available (Lower floor: 2 single beds + 1 extra bed / Upper floor: 8 tatami mat space with 4 futons). These rooms include stairs inside, but some can be accessed directly from the lower floor.
Early check-in and Late check-out
If you want to request early check-in or late check-out, please apply at the time of registration.
There is an additional charge of 2,000 yen (tax included) per hour per room, which can be set in 30-minute increments. If you want to request this later, it will be available two weeks before the camp (until Tuesday, July 1). Please note that the number of rooms available for this service is limited, and we may not be able to accommodate your request depending on the occupancy before and after your stay. We appreciate your understanding.
【9】How to Apply and Payment Information
9.1. Please apply using the camp on-site participation or online participation application form.
The application deadline for on-site participation is Monday, July 7.
Before You Apply
Please read through the following application guidelines carefully before proceeding.
You will be able to move to the application process only after reviewing all the information.
To continue, please click the **"Agree to the Guidelines and Proceed to Application"** button at the bottom of the page, which will take you to the **Application Form**.
* Once your application is submitted, a confirmation email will be sent to your registered email address.
Please make sure that you can receive emails from:
**Hakuba Camp (Sending Only)**
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To ensure delivery, please adjust your email settings to avoid blocking this address.
* If you do **not receive** the confirmation email, please contact us via the **inquiry form**.
* Your email address will be used to send important information regarding your participation, such as your room number, meal times, and more.
Please register an email address that you can check regularly during the camp.
(If multiple family members are attending and have their own email addresses, we recommend registering each person with their own address.)
* If you are unable to complete the online application, we can assist you by phone.
Please call: **03-5327-5612** (*closed on Thursdays*).
In this case as well, each applicant will still need to have a personal email address.
* Please note: When applying by phone, the organizing committee will input your details into the online application system on your behalf.
After registration, a confirmation email will be sent to the email address you provided.
2. Please make the registration fee payment by bank transfer. (It is also possible to transfer accommodation fees along with the registration fee.)
3. Please use the "Payment Confirmation Form" to inform us of the transfer details once the transfer is completed.
Please provide us with the details of your transfer. We will need the ID provided in the reply email from the camp participation application form.
Completing the online application, making the registration fee payment, and providing confirmation of the transfer (confirmation of payment details) together constitute formal registration.
Please note that completing the online application process alone does not constitute formal registration until the registration fee payment has been confirmed.
[Bank Transfer Information]
Japan Post Bank, General Account
Account Name: Hakuba Camp Executive Committee
Code: 10090
Account Number: 18137491
(For transfers from other banks)
Japan Post Bank, Branch Name: (008)
Savings Account: 1813749
4. Please make the payment for accommodation fees.
The same account mentioned above is also used for accommodation fee payments.
Please make the full payment for accommodation fees by July 1st (Tuesday). If the transfer is scheduled to be made after July 1st (Tuesday), please be sure to inform us of the expected transfer date. If we do not receive notification and the accommodation fee is not transferred, we will consider it as a cancellation.
【10】Application Deadline
** On-site Participation **
Application Deadline: Monday, July 7, 2025 ※2
※1 Regarding on-site participation, although it is reserved, due to arrangements for hotel food procurement, the deadline is one week prior. After that, we can accommodate small fluctuations in numbers. However, last-minute significant increases in numbers may not be manageable by the hotel, so please apply by the deadline.
** Online Participation **
Application Deadline: Friday, July 11, 2025 ※2
※2 For both on-site and online participation, it is necessary to complete the registration via the form and make the payment of the participation fee by the deadline mentioned above. Either one alone will not be accepted, so please be sure to comply with this requirement.
Please note that for online participation, if the payment of the participation fee is made after the deadline (after July 12th, Saturday), participation will not be in real-time but rather in the form of viewing a recorded version after the camp concludes. Kindly be aware of this in advance.
【11】Cancellation Fee for Accommodation Costs
If you have applied for on-site participation but will not be attending in person, please be sure to contact us.
Cancellation fees will be applicable for cancellations made on or after Tuesday, July 8th.
Cancellations made before Monday, July 7th, will not incur any cancellation fees for accommodation costs. However, please note that the participation fee is non-refundable. For online participation, the registration fee will be automatically transferred.
Please note that if the number of nights for your stay is reduced, such as changing from a 2-night, 3-day stay to a 1-night, 2-day stay, partial cancellation fees may apply.
| Cancellations between Tuesday, July 8th, and Saturday, July 12th, will incur cancellation fees. |
A cancellation fee of 25% of the accommodation cost will apply. |
| Cancellations on Sunday, July 13th, will not incur any cancellation fees for accommodation. | A cancellation fee of 50% of the accommodation cost will apply. |
| Cancellations on or after Monday, July 14th, will incur cancellation fees. | A cancellation fee of 70% of the accommodation cost will apply. |
| If you fail to arrive without prior notice, the full accommodation cost will be charged as a no-show fee. |
A no-show fee of 100% of the accommodation cost will be charged. |
* If you need to cancel your accommodation due to contracting an infectious disease or similar illness, no cancellation fee will be charged.
Please notify us as soon as possible.
* In the event of a refund due to accommodation cancellation, the transfer fees associated with the refund will be borne by the guest.
【12】Regarding Injury Insurance
All participants attending the camp on-site will be covered by injury insurance. The insurance premium is included in the participation fee. The coverage details are as follows:
Compensation Details
- Compensation for injuries caused by accidents during the trip.
- Compensation for damages if you cause injury to others or damage others' property due to accidents during the trip.
- Coverage from the departure from your home with the purpose of attending the camp (starting from midnight on the first day of camp participation) until returning to your home (ending at midnight on the last day of participation).
Insurance Coverage
- Death or disability: 6.69 million yen
- Hospitalization daily benefit: 10,000 yen
- Outpatient daily benefit: 4,140 yen
- Liability: 10 million yen
【13】Submission of Parental Consent Form (Only for participants under 18 years old attending on-site)
If you are under 18 years old at the time of application and will be attending on-site without the presence of an adult guardian or relative, we kindly request that you are accompanied by an adult designated by your guardian (ideally someone who can share the same room). Additionally, as part of your participation, we require a consent form from your guardian. Please review the recruitment guidelines, sign the consent form (attached separately), and send it to us via fax, email with attached image, or by mail.
【14】Miscellaneous
English Interpretation
For those attending in person, English interpretation will be available via headset. If you would like to request English interpretation for the online streaming, please contact us through the inquiry form.
For Day-Trip Participants
If you are participating on a day-trip basis, please do not enter the hotel’s guest room floors (3rd floor and above). (An exception is made for those who have paid to use the public bath on the 3rd floor.) Also, please do not enter the 2nd floor restaurant (Alps) unless you have reserved a paid meal in advance.
【15】Participation Requirements
This camp is open to everyone. However, in order to ensure the safety and order of all participants during the camp, you are required to agree to follow any requests made by the Hakuba Camp Organizing Committee. As this is a Christian camp, alcohol and smoking are strictly prohibited.
Other rules include:
* No sharing of rooms between men and women who are not family or relatives (infants are an exception).
* Participants must follow accommodation guidelines and other regulations set by the committee.